RegulaKit

    Business Management Software

    GDPR Compliant

    Privacy Policy

    Last updated: March 2027

    1. Data controller

    The data controller for personal data collected through this website is:

    Name:RegulaKit
    Email:info@regulakit.com
    Web:regulakit.com

    2. Data we collect

    We collect the following data through our forms:

    First and last name
    Email address
    Phone number (optional)
    Company name
    Platform usage data

    3. Purpose of processing

    Provision of contracted services (time tracking, leave management, invoicing)
    Handling demo and contact requests
    Sending service-related communications
    Compliance with legal obligations

    4. Legal basis for processing

    Contract performance
    For the provision of contracted services
    Consent
    For commercial communications and analytical cookies
    Legitimate interest
    For improving our services
    Legal obligation
    For compliance with applicable regulations

    5. Data recipients

    Your data may be shared with service providers that help us deliver our services, in the following categories:

    Hosting and database
    Servers located in the European Union
    Authentication
    Secure user account management
    Communications
    Sending transactional emails
    Web analytics
    Only if you accept analytical cookies

    We do not sell or share your personal data with third parties for commercial purposes. All our providers comply with GDPR.

    6. Data retention

    4 years
    Billing data
    General Tax Law
    4 years
    Time tracking data
    Royal Decree-Law 8/2019
    Until deletion
    Contact data
    Until you request its deletion

    7. Your rights

    In accordance with the General Data Protection Regulation (GDPR)

    Access

    Know what data we process about you

    Rectification

    Correct inaccurate data

    Erasure

    Request deletion of your data

    Restriction

    Restrict the processing of your data

    Portability

    Receive your data in a structured format

    Objection

    Object to the processing of your data

    To exercise these rights, send an email to info@regulakit.com stating your request.

    You can also file a complaint with the <strong>Spanish Data Protection Agency (AEPD)</strong> at www.aepd.es.

    8. Security

    We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or destruction, including:

    Data encryption in transit and at rest
    Role-based access control with least privileges
    Security audits and continuous monitoring
    Regular backups and recovery plan

    9. Modifications

    We reserve the right to modify this privacy policy at any time. Any changes will be published on this page with the date of the last update.